Fuji Xerox (Hong Kong) Limited has been actively working on reducing carbon emissions related to its operation, and this article tells of its success story and the low carbon journey ahead.
Fuji Xerox (Hong Kong) Limited is one of Hong Kong’s leading information and communications technology (ICT) providers and specializes in document consultancy.
Approach to reducing carbon emissions
Fuji Xerox took a “soft” approach to promote environmental protection by initially initiating the best green practices in its workplaces.¹ This allowed staff to begin to adapt to changes before implementing a management system to further improve environmental performance.
With the increased environmental awareness of the company’s staff, Fuji Xerox has continued to improve the company’s environmental performance by implementing the following initiatives.
Initiative 1: Conducting regular carbon audits to identify reduction opportunities
Fuji Xerox’s parent company, Fuji Xerox Co. Ltd., has set a target of achieving a 30% reduction in total carbon emissions by 2020, as compared to their 2005 levels. As such, Fuji Xerox has embraced this target and has committed to achieving an annual one percent absolute reduction in carbon emissions from identified significant energy usage, which began in 2008. They conduct regular carbon audits to review its carbon footprint and identify further reduction opportunities. So far, the company’s carbon emissions reduction percentage has met the set target. The company also produces lower carbon emissions than their counterparts when benchmarked against international standards.
Initiative 2: Better monitoring of paper usage
Fuji Xerox launched its “Green Office” scheme ten years ago in 2010. Used for both internal and external reporting, the initiative improves the monitoring of paper usage to improve accuracy for carbon auditing. This approach is more accurate than the previous approach, where usage was estimated based on internal purchase orders. In addition, its effectiveness in identifying possible areas for improvement surrounding environmental performance also monitors end-users’ document management habits.
Initiative 3: Adopting new green ICT solutions
In a typical office-based operation, ICT equipment produces significant carbon emissions. To reduce these emissions, Fuji Xerox adopted a new green ICT solution, whereby a network of 26 multi-function devices (MFDs) was installed in its Hong Kong office.² These devices manage the organization’s entire document process more effectively. The new solution allows staff to copy, print and scan from any workstation, laptop or mobile device.³ Employees may use any MFD, log on securely and use the customized web interfaces. They can execute their copy, print, and scan jobs and collect their documents.
This printer consolidation solution helped to reduce the total number of devices and also resulted in lower power consumption, reduced consumption of printing consumables and more office space. Default printing in duplex and black and white reduces wastage, while the entire process monitors overall print volume and ensures compliance with printing policy. All MFDs also feature a standby mode. With “Secure Print” printing policies, unnecessary printing is eliminated. After completing the implementation of the first stage in about six months, Fuji Xerox recorded a 70% drop in power consumption of its document management devices.
¹ Environmental Policy, https://www.fujixerox.com.my/en/Company/Our-Commitment/Environmental-Policy
² Fuji Xerox Asia Pacific launches sustainable Green Solutions to enable customers to save costs, time and the Earth, https://www.eco-business.com/press-releases/fuji-xerox-asia-pacific-launches-sustainable-green-solutions-to-enable-customers-to-save-costs-time-and-the-earth/
³ MFD 2.0 – A Smarter Way to Scan with Multifunctionals, https://iguana-idm.com/mfd-2-0-a-smarter-way-to-scan-with-multifunctionals/